Nov 2023 – to date FACULTY OF VETERINARY MEDICINE & SURGERY (DEAN’S OFFICE)
Oct 2022 – Sep 2023 VICE CHANCELLOR’S OFFICE
July 2014 - Sep 2022 FACULTY OF AGRICULTURE (DEAN’S OFFICE)
Duties
- Receive telephone calls and perform Public Relations duties.
- Draft official correspondence and handle confidential documents.
- Typing and processing of letters, reports and documents.
- Operate the office petty cash.
- Supervise cleaners/messengers.
- Undertake routine office duties.
- Keep and manage information storage and retrieval in physical or electronic formats.
- Take charge of documents and files including classified materials.
- Arrange for Board meetings and maintain the office diary.
- Maintain bookings of vehicle.
- Ensure security of the office documents and equipment.
- Ensure that information Technology Systems (Telephone, Intercoms, Internet connectivity, copiers) are operational.
- Undertake any other duties as may be assigned by the Dean/Section Head.
July 2011– June 2014 EGERTON UNIVERSITY
DIRECTORATE OF EXAMIANTIONS & TIMETABLING (Examinations Section)
Secretary II Grade VI
- Typing examinations for Njoro campus and other Egerton University campuses.
- Make corrections on the proof read examinations drafts.
- Printing final examination papers for photocopying.
- Typing of official correspondences e.g memos, letter and reports
- Any other duties that may be assigned by the immediate supervisor.
Aug 2009- Feb 2010 STANTECH MOTORS LTD
Personal Assistant to Executive Director
- The overall purpose of the job is to ensure effective and efficient functioning of the office of the Director.
- Managing the Director’s schedules by planning and scheduling meetings and making appointments.
- Carrying out designated daily routine administrative tasks such as answering and making calls, responding to general enquiries, faxing, photocopying and typing correspondences.
- Providing effective communication support in order to ensure efficient flow of information and actions on instructions and agenda.
- Following up deadlines, commitments made and action taken and coordination of collection and submission of reports to the Director.
- Organizing and maintaining the filing system, ensuring safekeeping of confidential materials.
- Opening and recording both official and electronic mails.
- Enhancement of corporate image i.e receiving Director’s visitors/clients in a most welcoming manner including serving them with refreshments as and when situation demands.
- Preparing stationery requisitions.
- Supervising the maintenance of the Director’s office cleanliness including the front reception area.
Oct 2000- June 2006 KENAFRIC INDUSTRIES LTD
Secretary/Payroll Assistant (Human Resource Department)
- Word Processing and creating datasheets.
- Payroll Administration for both permanent and casual employees and generating all payroll monthly reports.
- Scheduling and co-coordinating meetings, events, interviews and appointments.
- Assisting in recruitment and orientation of new staff.
- Administration of Leaves
- Filling all payroll records
- Processing salary advances for permanent staff and wages for casual employees
- Maintaining an efficient and up to date filing system in the Human Resource Department, including the maintenance of employees’ personal files and records.
- Perform basic general administrative tasks.
