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Membership of the library is open to registered students and staff. Registration of students will be done within the first month after admission in the first year- subject to undergoing orientation.

Membership of patrons from recognized institutions collaborating with Egerton University is considered on production of a recommendation letter from their institutions.

Other external members shall be considered for membership on production of recommendation letters from a local chief or their employer. In addition, they shall pay a non-refundable registration fee of Kshs. 200/=, Kshs.1,000/= annual subscription fee and Kshs. 5000/= as caution money. The fees are subject to revision without notice. Non-members shall be allowed to use library materials on identification and payment of Kshs. 50/= per day.

The University Librarian reserves the right to demand identification from registered members and may withhold admission into the library. University identification cards must be shown at the library entrance. External users shall produce national identification cards and the letter of authorization to use the Library.
A member who loses a University ID card cannot be served or gain entry to the Library unless on presentation of a valid document to support the loss.

Borrowing Library Books

All registered members are allowed to borrow books and expected to identify themselves at the time of borrowing.  A member may borrow any book in the open shelves.

Books with red labels and marked: Ref., Res, Afr, Spec, Pam and Per, theses/dissertations and archival materials are for use within the library.

The number of books a user is allowed to borrow:

  1. Undergraduate students - 4 books for two weeks and 1 reserve/short loan book for one hour.
  2. Postgraduate students - 5 books for one month and 1 reserve/short loan book for one hour.
  3. Academic staff - Main Library - 10 books for 3 months, other libraries - maximum 5 books for 1 month
  4. Technicians - 8 books for 3 months.
  5. Non-academic staff and others - 5 books for one month.

The Librarian may recall, withhold or restrict the circulation of any information material in the library.

Reserved/Short loan resources may be borrowed for use in the library for a maximum of 1 hour and may be renewed.

The resources are available for overnight loan after 9.00 p.m. for return on the following day by 9.00 a.m. except on Fridays.

Books for weekend loan may be signed out after 4.000 p.m.  on Saturdays and returned by 9.00 a.m. on Monday.

All materials on loan must be returned before or on the time/date due.

Library materials returned, by post must be registered and a receipt for the same kept for verification purposes.

A book will be assumed lost after the third reminder and shall therefore be paid for.

Materials declared lost and charged for will only be accepted back at the convenience of the library. Refund will be at the discretion of the Librarian.

Borrower’s accounts for materials returned by a third party are subject to verification by the owner on production of University ID card.

Members who repeatedly fail to return books on date due will lose their membership privileges.
Borrowers are held responsible for any damage or loss of information materials‚ and should inspect them before borrowing.

Library Charges

Overdue library materials will be charged a fine of;

  1. Long loan Kshs.5/= per day.
  2. Short loan Kshs.5/= for the first hour and Kshs.10/- for every subsequent hour.

Recalled materials accumulate Kshs 10/= per day one week from the recall date.
Fines must be paid promptly. 

Readers borrowing privileges shall be withheld until payment is made. The Library reserves the right of suspending ones membership until the accumulated fines are cleared.

Lost and damaged books

For lost information materials, borrowers will be charged;

  1. Three times the cost of a book in print.
  2. Five times the cost of a book out of print
  3. Or replace with same/similar title edition

For damaged information materials, borrowers will be charged twice the cost of replacement or repair. Damaged materials will remain in the Library until payment due is received.

A user attempting to remove a book from the library in an unauthorized manner shall be taken to security and fined Kshs.500./- , have his/her membership suspended‚  and taken to the University  Disciplinary Committee.


Photocopying is available at K shs 2/= per copy. All photocopying is subject to:

  1. Copy Right Act (Cap130 laws of Kenya);
  2. The Librarian's authority to photocopy or
  3. The written permission from the authors of theses and dissertations.
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