Service Charter

Written by Egerton University on .

Citizens Service Delivery Charter

SERVICE

REQUIREMENTS

USER CHARGES

TIMELINE

INTERNAL CONTROL

Mobilize all the financial resources of the University including donor funds, fees, business units, government capitation to enable the University make financial plans

Number of all students for all programs including certificate courses and professional courses and final accounts

Free

Two times a year , July to December and January to June

Control of expenditure by committing expenses only on approved budgeted funds

The Approved budget document and source documents like payment vouchers, imprest warrants, pay change advice and tern contract

Free

Continuous

PREPARATION OF FINANCIAL ESTIMATES

Preparation of the University Annual Estimates

Budget proposals for the following Financial Year from vote holders

Free

September to 31st October for preparation and submission to Ministry of Higher Education by January

REPORTS

Quarter reports presented to the Deputy Vice Chancellor in charge of administration and finance to evaluate and gauge performance for management purposes

Budget performance reports at the end of every quarter

Free

15th day following the end of the quarter

DAILY OPERATIONS

COMMITMENT OF EXPENDITURE

Commit Expenses to the votes for control of expenditure to make sure that any expenditure incurred by the University was approved by the government

Expense documents like payment vouchers, requisition and imprest warrants and term contract fee notes

Free

Continuous but not more than 10 minutes per document

The main function of Finance Department is the management and control of the University Financial resources. Hence our mission is to transform and create an environment of transparency and accountability where all the University funds will be mobilized and used as per the approved budget. Our main customers are students, staff and the public as a whole.